Unlocking Jammed Locks

Posted on: 23 September 2019

Even as many companies embrace a digital migration, paper and pen still continue to hold significance in daily operations. Papers are used to print contracts, invoices, reports and other critical business information. After use, these documents are then stored in file cabinets for later reference.

The locks on file cabinets undergo heavy use on a regular basis. Whenever an employee opens and closes the unit to remove a document, the locks and keys are used to provide access as necessary. This is why managing your file cabinet lock is so important. Here's how you can keep the locks on your cabinets in good condition.

The working mechanism

Many locks on file cabinets operate differently from those on other types of doors. Instead of using a deadbolt that retracts when the key is inserted, they use a solid bar that rotates as you turn the key in its keyhole. These bars tend to become loose (or they may also fall off) after heavy use. Therefore, replacing the locking mechanism will be critical to keeping your documents safe.

You may find that the key broke, the locks became loose or the cabinet door fell off its hinges. Having an idea of the issues your file cabinets could potentially face will help you remain on top of things — especially in large corporations.

Repair damaged locks as soon as possible

The best maintenance tip is to repair your file cabinet locks as soon as you notice damage. You may need to inspect these locks regularly by having a locksmith check the entire cabinet unit. Common issues, such as broken keys or loose locks, are easy to repair. If the key has broken inside the lock, your locksmith may need to remove the pin that holds your locking assembly in place. The bar may also need to be unfastened to ensure that your key is able to move out of the keyhole assembly.

Locksmiths also help with key replacement for cabinets so you can quickly regain access as soon as possible. For example, if your key breaks and you need to open a particular cabinet immediately, you can call an emergency locksmith to handle the situation.

Store the master keys in a safe and accessible location

The next step is to keep your master keys in a safe place. This is important because master keys landing in the wrong hands could potentially affect the security of your documents. You may choose to store these keys in a safe that only designated employees have access to.

Consider upgrading to smart systems

A more effective approach for your long-term needs is to upgrade to smart cabinet locks. Smart locks can send and receive signals in real-time and maintain records of access. This makes it easier for you to determine who used specific documents and at what time.

Consider talking with a locksmith about how to keep your documents safe.